The 8th World Bonsai Convention, SAITAMA CITY

We, Kinki Nippon Tourist Co., Ltd. (KNT), the official travel agency for "The 8th World Bonsai Convention, SAITAMA CITY" , are pleased to assist you with your accommodation and optional tour arrangements for the convention. To make a reservation, please read this guide and proceed to "Click for Application" button at the bottom.

Application deadline: 5:30pm Friday 31 March, 2017 (Japan time = GMT+9:00)

HOTEL LIST

1.   Rooms are available for up to 6 nights (maximum stay: check-in 26 April - check-out 2 May). For additional nights' request, please contact us by e-mail.
2.   Reservations will be accepted on a first-come-first-served basis. Please note that rooms can be sold-out before the application deadline.
3.   Room rates are per room per night, including breakfast, service charge and tax.
(The rooms are equipped with bath and toilet.)
4.   If any additional expenses occur during your stay (eg; additional meals and drinks, laundry, telephone, etc.), please settle them at the hotel before checking out.

The registration time has ended.

*If you are a group of more than 10 people, please contact us by e-mail (ecc_iod25@or.knt.co.jp) instead of applying online.

A:Rafre Saitama (Hotel has only Japanese website.)
Room types
Room rates
Single: JPY9,800(19m2)
Twin (2 persons use): JPY15,770(22m2)
Address 3-2 Shintoshin, Chuo-ku, Saitama-shi, Saitama 330-0081, Japan
Tel +81-48-601-1111
Access Approx. 7 minutes on foot from “Saitama-Shintoshin” station of JR Keihin-Tohoku line, Utsunomiya line or Takasaki line
Approx. 10 minutes on foot from “Kitayono” station of JR Saikyo line
Check-in 3:00pm
Check-out 11:00am
B:Hotel Brillante Musashino (Hotel has only Japanese website.)
Room types
Room rates
Single: JPY9,600(17m2)
Twin (2 persons use): JPY20,200(24m2)
Address 2-2 Shintoshin, Chuo-ku, Saitama-shi, Saitama 330-0081, Japan
Tel +81-48-601-5555
Access Approx. 5 minutes on foot from “Saitama-Shintoshin” station of JR Keihin-Tohoku line, Utsunomiya line or Takasaki line
Approx. 6 minutes on foot from “Kitayono” station of JR Saikyo line
Check-in 3:00pm
Check-out 11:00am
C:Palace Hotel Omiya
Room types
Room rates
Single: JPY14,080(15m2)
Twin (2 persons use): JPY23,540(24m2)
Double (1 person use): JPY19,720(18m2)
Address 1-7-5 Sakuragi-cho, Omiya-ku, Saitama-shi, Saitama, 330-0854 Japan
Tel +81-48-647-3300
Access Approx. 3 minutes on foot through the pedestrian deck from the west exit at “Omiya” station of JR Keihin-Tohoku line, Utsunomiya line, Takasaki line or Saikyo line
Check-in 2:00pm
Check-out 12:00noon
D:Marroad Inn Omiya
Room types
Room rates
Single: JPY8,500(9.2m2)
Twin (2 persons use): JPY14,500(14.3m2)
Address 2-173 Sakuragi-cho, Omiya-ku, Saitama-shi, Saitama, 330-0854 Japan
Tel +81-48-645-5111
Access Approx. 5 minutes on foot from the west exit at “Omiya” station of JR Keihin-Tohoku line, Utsunomiya line, Takasaki line or Saikyo line
Check-in 3:00pm
Check-out 10:00am
E:Pioland Hotel
Room type
Room rate
Single: JPY8,600(10m2)
Address 1-35-2 Miya-cho, Omiya-ku, Saitama-shi, Saitama, 330-0802 Japan
Tel +81-48-648-0010
Access Approx. 3 minutes on foot from the east exit at "Omiya" station of JR Keihin-Tohoku line, Utsunomiya line, Takasaki line or Saikyo line
Check-in 3:00pm
Check-out 10:00am
F:Urawa Royal Pines Hotel
Room types
Room rates
Single: JPY13,750(24m2)
Twin (2 persons use): JPY23,100(32m2)
Address 2-5-1 Naka-cho, Urawa-ku, Saitama-shi, Saitama, 330-0062 Japan
Tel +81-48-827-1111
Access Approx. 7 minutes on foot from the west exit at "Urawa" station of JR Keihin-Tohoku line, Utsunomiya line or Takasaki line
Check-in 2:00pm
Check-out 12:00noon
G:Urawa Washington Hotel
Room types
Room rates
Single: JPY9,900(14.8m2)
Twin (2 persons use): JPY17,600(22.8m2)
*Rooms are not available on 1 May.
Address 2-1-19 Takasago, Urawa-ku, Saitama-shi, Saitama, 330-0063 Japan
Tel +81-48-825-4001
Access Approx. 3 minutes on foot from the west exit at "Urawa" station of JR Keihin-Tohoku line, Utsunomiya line or Takasaki line
Check-in 2:00pm
Check-out 10:00am
H:Kawagoe Prince Hotel
Room types
Room rates
Twin (2 persons use): JPY28,000(24-27m2)
Address 1-22 Shintomi-cho, Kawagoe-shi, Saitama 350-8501, Japan
Tel +81-49-227-1111
Access Directly connected to “Hon-Kawagoe” station of Seibu-Shinjuku line
Approx. 7 minutes on foot from “Kawagoeshi” station of Tobu-Tojo line
Approx. 10 minutes on foot from “Kawagoe” station of JR or Tobu-Tojo line
Check-in 2:00pm
Check-out 11:00am
I:Hotel Metropolitan Tokyo Ikebukuro
Room types
Room rates
Single: JPY21,000(17m2)
Twin (2 persons use): JPY32,000(23m2)
Address 1-6-1 Nishi-Ikebukuro, Toshima-ku, Tokyo 171-8505, Japan
Tel +81-3-3980-1111
Access Approx. 1 minute on foot from “Metropolitan exit” and 3 minutes from “West exit” at “Ikebukuro” station of JR, Tobu-Tojo line, Seibu-Ikebukuro line or Tokyo Metro
Check-in 3:00pm
Check-out 12:00pm
J:Sunshine City Prince Hotel
Room types
Room rates
Single: JPY16,500(16.6m2)
Twin (2 persons use): JPY25,000(20.7m2)
Address 3-1-5 Higashi-Ikebukuro, Toshima-ku, Tokyo 170-8440, Japan
Tel +81-3-3988-1111
Access Approx. 3 minutes on foot from “Higashi-Ikebukuro” station of Tokyo Metro Yurakucho line (4 minutes through underground passage)
Approx. 8 minutes on foot from “Ikebukuro” station (East exit) of JR, Seibu-Ikebukuro line, Tokyo Metro or Tobu-Tojo line
Check-in 2:00pm
Check-out 11:00am
K:Hotel Monterey Ginza
Room types
Room rates
Single: JPY17,500(14.5m2)
JPY23,500(Sat. 29 Apr. only)
Twin (2 persons use): JPY24,000(19.8m2)
JPY39,000(Sat. 29 Apr. only)
Address 2-10-2 Ginza, Chuo-ku, Tokyo 104-0061, Japan
Tel +81-3-3544-7111
Access Approx. 1 minute on foot from “Ginza-Itchome” station of Tokyo Metro Yurakucho line
Approx. 6 minutes on foot from “Yurakucho” station (Kyobashi exit) of JR Yamanote line or JR Keihin-Tohoku line
Check-in 3:00pm
Check-out 11:00am
L:Hotel Sunroute Asakusa
Room types
Room rates
Single: JPY13,000(13.8m2)
Twin (2 persons use): JPY24,000(20m2)
Address Address:1-8-5 Kaminarimon, Taito-ku, Tokyo 111-0034, Japan
Tel +81-3-3847-1511
Access Approx. 1 minute on foot from “Tawaramachi” station of Tokyo Metro Ginza line
Approx. 5 minutes on foot from “Asakusa” station of Tsukuba Express
Check-in 2:00pm
Check-out 11:00am
* The room rates are calculated based on 25 January, 2017.
* There is no tour conductor.

©Saitama Tourism and International Relations Bureau (Photos of the hotels in Saitama City)

OPTIONAL TOUR

After the convention, optional tours of visiting places related to bonsai are prepared. You can have lots of experiences and visit different high spots during the tour. Please enjoy!
Please click the link below for details.

1-Day Saitama City Tour
Visiting the old sake brewery and doll museum! Trying to paint the ‘Ema’ and making Japanese sweets! History tour of Saitama City
©Saitama Tourism and International Relations Bureau

Click here

  1-Day Kawaguchi City Tour
Joining workshop to learn about Kawaguchi Angyo bonsai which has persisted since the Edo period! Moreover, trying to make mini-tatami that helps to decorate bonsai in a fashionable way! Traditional industry tour of Kawaguchi City

Click here

     
2-Day Kanuma City Tour
Experiencing bonsai making in Kanuma bonsai workshop! Going around the intangible Cultural Heritage and World Heritage to know more about Kanuma! Heritage tour of Kanume City

Click here

  2-Day Takamatsu City Tour
DIY your own Takamatsu bonsai! Fully enjoy Takamatsu by visiting the 3-Michelin stars garden and enjoying the fresh seafood from the Seto Inland Sea. Acquisitive tour in Takamatsu City

Click here

APPLICATION

1. A valid email address is required for application.
2.

After submitting the application, you will receive an automatic e-mail with your ID and password.  Receiving this e-mail means that your application is accepted.  (Please note that the e-mail does not mean the application is confirmed.)

3. Necessary information will be announced on this website. No brochures or other items (instructions, contracts, etc.) will be sent by post.
4. Application represents your agreement to “Agent-Organized Tour Terms and Conditions” and “Agent-Organized Tour Contract”.  Please download or print them out before applying.

PAYMENT

Payment should be made in Japanese Yen (JPY) by the deadline, either by credit card or bank transfer.
The application will not be confirmed without full payment.

Deadline: Tuesday 28 February, 2017

Payment by Credit Card

1. You will be asked to enter your credit card information when you apply.
2.

Please use a credit card which is valid at least until May, 2017.

3. The amount will be charged to the credit card after the deadline (before the convention).
4. Your credit card statement for this transaction will show “Kinki Nippon Tourist Co., Ltd./Kintetsu International”.

Payment by Bank Transfer

1.

Please make the payment to the following bank account by the deadline, and also send us the remittance copy.  (To identify your payment, please include your reservation ID and your name in the remittance copy.  The ID will be stated in the automatic e-mail that you will receive right after your application.)

2.

The bank transfer fee is at your own cost.  Please add the fee on the actual amount of payment.

Bank name: Musashino bank (Bank code: 0133)
Branch name: Omiya branch (Branch code: 034)
Swift code: MUBKJPJT
Branch address: 1-30 Miya-cho, Omiya-ku, Saitama-shi, Saitama 330-0802, Japan
Account number: 7281 (Ordinary account)
Account name: Kinki Nippon Tourist Co., Ltd.

CONFIRMATION

KNT will email you a confirmation after the application deadline if your payment is confirmed.

CHANGE AND CANCELLATION

Change and cancellation can be made online before the deadline. After the deadline, a written notification (e-mail or fax) should be sent to KNT. (They will not be accepted by phone.)

Penalties for change and cancellation:

<Accommodation for Convention>

Up to 21 days prior to the date of your stay No charge
20-8 days prior to the date of your stay 20% of the daily room rate
7-2 days prior to the date of your stay 30% of the daily room rate
1 day before the date of your stay 40% of the daily room rate
On the day of your stay (before check-in time) 50% of the daily room rate
On the day of your stay (after check-in time),
or no notice given
100% of the daily room rate (No refund)

<Optional Tour : 2Day Trip>

Up to 21 days prior to the tour starting date No charge
20-8 days prior to the tour starting date 20% of the tour fee
7-2 days prior to the tour starting date 30% of the tour fee
1 day before the tour starting date 40% of the tour fee
On the day of the tour starting date (before the tour starts) 50% of the tour fee
On the day of the tour starting date (after the tour starts) or no notice given 100% of the tour fee (No refund)

<Optional Tour : 1Day Trip>

Up to 11 days prior to the tour starting date No charge
10-8 days prior to the tour starting date 20% of the tour fee
7-2 days prior to the tour starting date 30% of the tour fee
1 day before the tour starting date 40% of the tour fee
On the day of the tour starting date (before the tour starts) 50% of the tour fee
On the day of the tour starting date (after the tour starts) or no notice given 100% of the tour fee (No refund)
1. The date and time of the change and cancellation will be based on our working hours (Monday through Friday except national holidays, during 09:30am-5:30pm (Japan time = GMT+9:00)). After working hours, change and cancellation will be processed on our next working day, which may incur charges.
2. Refund will be made after the convention with deducting penalty charges (and bank transfer fee).
3. For change or cancellation after 5:00pm on 28 April, 2017 (Japan time = GMT+9:00), please contact the hotel directly.

Deadline: 5:30pm Tuesday 28 February, 2017 (Japan time = GMT+9:00)

*If you are a group of more than 10 people, please contact us by e-mail (ecc_iod25@or.knt.co.jp) instead of applying online.

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