8th-13th September 2014 at Nagoya University, Japan

Go to On-line Registration

Please be sure to read the following guidance before registration.

If you have any inquiries about online registration, please contact the desk below;

WoodyRoot6 Registration Desk
Kinki Nippon Tourist Co., Ltd (KNT)
Event & Convention Branch, Nagoya
E-mail: ngo-eventor.knt.co.jp FAX: +81-52-563-1846

Important Dates

July 15th, 2014: Deadline for Early-bird registration (extended)
June 15th, 2014: Deadline for abstract submission
July 15th, 2014: Deadline for abstract submission (only for poster presentation, closed at June 15th for oral presentation)
August 15th, 2014: Deadline for online registration (Late registration fee)

Abstract Submission

Please refer the following URL for abstract guideline.
http://woodyroot6.jsrr.jp/Abstract.html

Please send your abstract file to abstract_woodyroot6jsrr.jp

Registration Fee

Registration Fee
  (Early Registration)
On or Before
May 15th, 2014
July 15th, 2014
(Regular Registration)
On or Before
August 15th, 2014
Professional 30,000 JPY 35,000 JPY
Student 20,000 JPY 25,000 JPY
Accompanying Person 5,000 JPY 10,000 JPY
NOTE

Professional and student registration fee includes;
Entry to all scientific sessions, Program and abstract book, Welcome reception, Two Lunches (September 9th and 11th), Snacks and drinks for coffee breaks

Accompanying person's registration fee includes;
Welcome reception, Two Lunches (September 9th and 11th), Snacks and drinks for coffee breaks

*Conference dinner and field tour are not included.

Conference Dinner

Professional 6,000 JPY
Student 4,000 JPY
Accompanying Person 4,000 JPY

*Maximum participants: 100 persons

Field Tour

Date Place Tour Fee per person
September 12th, 2014 (Friday) 1 day trip to Ise Jingu Forest 10,000 JPY

Maximum participants: 80 persons

Schedule<tentative>
8:00 Departure by bus from Nagoya University or Sakae area (City center at Nagoya) to Ise-city.
11:00 Japanese cypress plantations in Ise-Jingu forest
12:00 Pick-nick Lunch in the forest
13:00 Broad-leaved trees in Ise-Jingu forest
15:00 Ise-Jingu shrine, Okage town
17:00 Departure by bus from Ise-city to Nagoya
20:00 Arrival at Sakae area or Nagoya University

Accommodation

Rooms of the following hotels have been reserved at special rates for the period from September 6th to 13th, 2014 of the conference. No reservations will be confirmed in the absence of payment of accommodation fee. Hotel reservations are processed on a first-come-first-served basis.

>>HOTEL MAP

S: Single room for 1 person T: Twin room for 2 persons

  Hotel Name Room Rates
(JPY)
note
1 Nagoya Sakae
Washington Hotel Plaza
Single 7,000
8,500
(9/6,9/13)
・Hotel type:Economy
・7 miniutes walk from Exit No. 8, Higashiyama Subway Line's "Sakae Station"
・Check in time 14:00
・Check out time 10:00
2 Hotel Trusty
Nagoya Sakae
Single 8,000

・Hotel type:Business
・4 miniutes walk from Exit No. 2, Higashiyama Subway Line's "Sakae Station"

・Check in time 15:00
・Check out time 11:00

Twin 16,000
3 Meitetsu Inn
Nagoya Nishiki
Single 8,000

・Hotel type:Economy
・3 minutes walk from Exit No. 4, Sakura-dori Subway Line's "Hisaya-odori Station"

・Check in time 15:00
・Check out time 10:00

4 Meitetsu Inn Nagoya kanayama Single 8,300

・Hotel type:Economy
・4 minutes walk from the North Exit, Meitetsu / JR Kanayama Station
・2 minute walk from Exit 6,Meijo Line Subway

・Check in time 15:00
・Check out time 10:00

Above rates are per room per night including breakfast, service charge and tax.
All the rooms have their own private bathrooms.
Above rates and information are subject to change without notice.

Terms and Conditions of travel >>Click here

Payment

Overseas Participants
Overseas participants are required to pay by credit card. (VISA, Master Card, AMEX, DINERS and JCB cards are available.) Please submit your credit card information on on-line registration.
??Credit card settlement will be made from the end of May, 2014.
(After the early registration deadline)
*Please use credit card valid until the end of October, 2014.
* Charges will be shown on your statement as "Kinki Nippon Tourist".
* Payment should be made in Japanese Yen.
Domestic Participants (in Japan)
Domestic participants are required to pay by bank. Please transfer the fee to the following account.
(The following bank account can not accept remittance from overseas countries.)

Cancellation

In case of Cancellation, a written notification should be sent directly to registration desk to avoid any trouble.

Registration fee, Conference Dinner, Field Tour
Date of cancellation Cancellation Charge
On or Before July 31st, 2014 No charge
From August 1st, 2014 100% of registration fee (no-refund)
Hotel Accommodation
Date of cancellation Cancellation Charge
6 days or more prior to the date of stay No charge
5 to 2 days prior 20% of one night accommodation fee
1 day prior 80% of one night accommodation fee
Fewer than 1 day prior, or no notice given 100% of one night accommodation fee

Refund Policies

In case of cancellation, your payment will be refunded after deducting bank charges/commission, handling charge and cancellation fee.
Refunds will be made after the conference period.

Visa

Generally, when applying for a visa, each applicant is requested to submit some documents. Each country has a different policy for visa application; therefore, the applicant should ask the Japanese Embassy in his or her home country if a visa is required and which documents are needed. The applicant should then inform the registration desk (E-mail: ngo-eventor.knt.co.jp FAX: +81-52-563-1846) of the documents that are needed to apply for a visa. Please note that the applicant is required to make registration for this Symposium. After confirming the applicant's information, the registration desk will prepare the documents and send to him or her directly. Depending on the country, it will generally take more than three months for the visa application procedure in advance.